Past MEETINGS

This page contains meeting minutes prior to January 2024.

Rivergrove City Council Agenda
Dec 11, 2023, 7:00 PM

PUBLIC NOTICE

Join Zoom Meeting 
https://us02web.zoom.us/j/87954165354?pwd=QlVETktvZXd0L2VKelU1eWl5M2ZvUT09

Meeting ID: 879 5416 5354 
Passcode: 609073
 
Standing Items

1. Call to order and attendance (Mayor, Councilors, and Guests)

Presentations from Outside Agencies and Guests:
 
Standing Items: 

1. Ask if any member of the public wishes to speak on an agenda item or a non-agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting(s)

3. Discussion and approval of city financials

 
Planning Commission Report: Representative from the Planning Commission

1. Update on 4810 Dogwood

 
Agenda Items

1. Update on Lloyd Minor Park Coronavirus Restoration Project

2. Boat Ramp-incl Design update

 
New Business:

1. Park Advisory Committee Formation

2. Land Development Ordinance Revision

 
Council Reports:

1. Council President Ruble (resigned?)

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor’s Report

 
City Manager Report:
 
Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Agenda
November 13, 2023 7:00 PM 

PUBLIC NOTICE

 
Call to order and attendance (Mayor, Councilors, and Guests)

Presentations for Outside Agencies and Guests:

Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non- agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting(s)

3. Discussion and approval of city financials

Planning Commission Report: Representative from the Planning Commission

1. Update on 4810 Dogwood

Agenda Items

1. Update on restoring Minor Park

2. Boat Ramp-incl Design update

3. Allowing users of the alleyway between homes on Tualamere and Marlin to exit through Minor park

4. Metro Grant funding

New Business:

Council Reports:

1. Council President Ruble

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor’s Report

City Manager Report:

Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Agenda
October 9, 2023 7:00 PM 

Standing Items

1. Call to order and attendance (Mayor, Councilors, and Guests)

Presentations for Outside Agencies and Guests:

Recognition of the Vietnamese Heritage and Freedom Flag.

Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non- agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting(s)

3. Discussion and approval of city financials
   2022 Financial Summary
   July, August and September 2023 Summary

Planning Commission Report: Representative from the Planning Commission

Public Comment on Agenda Items Unfinished Business:

1. Update on restoring Minor Park

2. Boat Ramp-incl Design update

3. Request for alleyway restoration from Childs to Minor Park

4. Contract Planner position search

5. Metro Grant funding

6. Covid Grant Update

New Business:

1. Fee Schedule Review

2. City Planner Contract

Council Reports:

1. Council President Ruble

2. Councilor McLean
   The vegetation along the side of the boat-ramp.
   Cutting down two red oaks in Heritage Park

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor's Report
   In lieu of audit procedure.

City Manager Report:

Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Agenda
September 11, 2023, 7:00 PM

Call Meeting to Order – Roll Call
 
Welcome Councilors and Guests Welcome new Interim City Manager
Presentations for Outside Agencies and Guests:
 
Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non-agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting(s)

3. Discussion and approval of city financials 

Public Comment on Non-Agenda Items (3 minutes per speaker)
 
Planning Commission Report: Representative from the Planning Commission
 
Public Comment on Agenda Items Unfinished Business:

1. Update on restoring Minor Park

2. Boat Ramp

3. Request for alleyway restoration from Childs to Minor Park

4. Canal Road repair

5. Contract Planner position search

6. Metro Grant funding 

New Business:
 
Council Reports:

1. Council President Ruble

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor’s Report

City Manager Report:
 
Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)
 
Adjournment and Announcement of Next Meeting Time

City Council 

August 14, 2023, 7:00 PM Meeting Agenda Highlights

AGENDA: 

• Request for the Alleyway Restoration from Childs to Dogwood through Lloyd Minor Park 

• Discussion Regarding adding a Motion Light on the Boat Ramp 

• Discussion Regarding Job Postings for City Manager and Contract Planner 

• Vandalism in Lloyd Minor Park 

• Discussion regarding Dog Waste in Heritage Park 

• Citizen Concern regarding Home Businesses 

COUNCIL & STAFF REPORTS: 

• Boat Ramp and Lloyd Minor Park Project Updates 

• New Park Benches for Lloyd Minor Park 

• Emergency Management 

• Canal Road Contract Negotiation with Lake Oswego and Lake Corp 

• Metro Grant Funding for Park Planning 

• and the Return of the Stark Boat Ramp Sign 

Rivergrove City Council Meeting Agenda
Public Notice for July 10, 2023, 7:00 PM

Call Meeting to Order – Roll Call

Welcome Councilors and Guests

Presentations from Outside Agencies and Guests

TVY&R State of the District Presentation  

  Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non-agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting 

3. Discussion and approval of city financials

Planning Commission Report: Representative from the Planning Commission  

• 4810 Dogwood Hearing Decision

• New Commissioner Erin McMahon

Public Comment on Non-Agenda Items

Public Comment on Agenda Items

Council Reports:

1. Council President Ruble:  Heritage Park Stewardship Committee

2. Councilor Barhyte: Update on Boat Ramp Project with City Engineer Kelli Grover

3. Councilor McLean: Paving of Marlin-Dogwood-Tualamere

4. Councilor Tuttle: Emergency Management

5. Mayor’s Report: Letter from Berkshire Hathaway

City Manager Report

• Budget Adoption and Audit; Consequences of Overspending an Allocation; Future Supplemental Budget Change Process

• Canal Rd Contract Negotiation Update

• DLCD & Metro Grants for Park Plan and Comprehensive Plan Update

• Call for Park Committee

Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Adjournment and Announcement of Next Meeting Time

Posted July 7, 2023

Rivergrove City Council Meeting Agenda
June 12, 2023, 6:30 PM

Call Meeting to Order – Roll Call
Welcome Councilors and Guests
Presentations for Outside Agencies and Guests

Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non-agenda item.  Please limit your speech to 3 minutes 

2. Approval of minutes from previous meeting (May 8, 2023)

3. Discussion and approval of city financials

Public Comment on Non-Agenda Items (3 minutes per speaker)
Planning Commission Report: Representative from the Planning Commission
Public Comment on Agenda Items

Public Hearing: Appeal of Planning Commission approval of a development permit for a home at 4810 Dogwood -This WILL start at 7:15 PM

Unfinished Business:

1. Update on project for the restoration of the boat ramp (Chris Barhyte)

2. Update on Lloyd Minor Park Project (Chris Barhyte)

3. Council Goals (Jeff Williams)

4. Marlin-Dogwood-Tualamere Paving Project (City Manager)

5. Rivergrove Roster Update (City Manager)

New Business:

1. Tree Limbing in Lloyd Minor Park

2. Request for assistance with Canal Road Maintenance (City Manager)

3. Heritage Park Stewardship Committee Park Clean up days (Brenda Ruble)

Council Reports:

1. Council President Ruble

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor’s Report

City Manager Report

• Budget Hearings

• Call for Planning Commissioners 

• Call for Lloyd Minor Park Stewardship Committee

Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Adjournment and Announcement of Next Meeting Time

Rivergrove Budget Committee Meeting
June 1, 2023 7 PM

A public meeting of the Budget Advisory Committee of the City of Rivergrove, Washington/Clackamas Counties, State of Oregon, on the budget for the fiscal year July 1, 2023, to June 30, 2024, will be held via Zoom.

The first meeting will take place on Thursday, June 1 at 7 pm. Login and telephone number to attend the meeting virtually will be posted on the City of Rivergrove website prior to the meeting. Please check for updates as meeting dates and times may change.

The purpose of the first meeting is to receive the budget message. A copy of the budget document may be inspected or obtained on or after June 1, 2023, on the City’s website: https://www.cityofrivergrove.com

Listed below is the time and place of additional Budget Committee meeting(s) that will be held to take public comment. Any person may appear at the meeting(s) and discuss the proposed budget with the Budget Committee:

• Date: June 8, 2023
  Time: 7:00 pm (Meeting for public comment)

• Date: June 15, 2023 (Meeting to be held only if needed)
  Time: 7:00 pm

Public hearings on the use of state revenue-sharing funds will be held, as follows:

• Before the Budget Committee to discuss possible uses of the funds, June 8, 2023 at 7:00 pm

• Before the Budget Committee to discuss possible uses of the funds June 15, 2023 at 7:00 pm (if needed)

• Before the City Council on the proposed uses of the funds, June 22, 2023 at 7:00 pm

• Before the City Council on the proposed uses of funds June 29, 2023 at 7:00 pm (if needed)

Public testimony to be considered by the Committee can be submitted by email to manager@cityofrivergrove.com by 2:00 pm on June 8, 2023. Testimony can also be mailed to: PO BOX 1104 Lake Oswego, OR 97035 to be received before June 8, 2023.

Lisa Merlo Flores
City Manager and Budget Officer

City Council Scope of Review Hearing
May 26th at 7 PM via Zoom

NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the Rivergrove CITY COUNCIL at or shortly after 7:00 PM on FRIDAY, May 26, 2023, via Zoom (see invitation below) to consider the following:

Request: To Appeal the Approval of the Type III Conditional Use Permit and Development Permit to demolish an existing single-family home and construct a new dwelling on the property.

Owner: Monique Tyler
Location: 4810 SW Dogwood Drive

The public scope of review meeting on this matter will be conducted pursuant to the rules of procedure adopted by the City Council. Oral and written testimony in favor of or in opposition to the request may be received during a following hearing(s). Written comments may be submitted prior to the scope of review meeting or following hearing by mailing to the City Manager/Recorder, City of Rivergrove P.O. Box 1104, Lake Oswego, OR 97035 or at manager@cityofrivergrove.com no later than 3 P.M. May 26, 2023. The decision to approve or deny the application was based on compliance with the following ordinance criteria:

❑ Rivergrove Land Development Ordinance (RLDO) Article 4 Sec. 4.010-4.110 Review Procedures; Article 5 Sec. 5.010-5.100 Residential Zone, Sec. 5.020 Flood Hazard District, Article 6 Sec. 6.300-6.340

❑ Ordinance 70-2001 Rivergrove Flood Ordinance

Copies of the staff report can be obtained at cost and are available for review by contacting the City Manager/Recorder, at 503-639-6919. Any questions regarding this meeting should also be addressed to the City Manager/Recorder. A staff report will be available for inspection on or about May 21, 2023 (contact the City Manager/Recorder to see the report or obtain a copy provided at cost).

Issues regarding compliance with pertinent code standards provided the basis for an appeal to the City Council and was raised and submitted before the 10 day appeal period expired.. Issues were raised with sufficient specificity to enable the City Council and staff to respond to the issue. Failure to raise an issue in person or by letter, or failure to provide sufficient specificity to afford the decision-maker an opportunity to respond to the issue precludes appeal to City Council on that issue.

In addition, failure to raise constitutional or other issues relating to proposed conditions of approval, with sufficient specificity to allow the City Council to respond to the issue, precludes an action for damages in circuit court.

The Planning Commission reviewed the application under a Type III procedure and approved the application according to the applicable criteria specified above. All interested persons are invited to attend and be heard.

Appellants:

Billie Cottingham
4760 SW Dogwood Drive Lake Oswego, OR 97035

Michael Salch
5255 Childs Rd., Lake Oswego, OR 97035

Posted: May 15, 2023

Updated: May 18,2023

Rivergrove City Council Meeting Agenda
May 8th, 2023, 7:00 PM

Call Meeting to Order – Roll Call
Welcome Councilors and Guests
Presentations for Outside Agencies and Guests:

• Rosewood HOA: LOSD Bus Barn Appeal update

Standing Items:

1. Ask if any member of the public wishes to speak on an agenda item or a non-agenda item. Please limit your speech to 3 minutes

2. Approval of minutes from previous meeting (April 13, 2023)

3. Discussion and approval of city financials (April 19, 2023 to present day)

Public Comment on Non-Agenda Items (3 minutes per speaker)

Planning Commission Report: Representative from the Planning Commission

Public Comment on Agenda Items

Public Hearing: None

Unfinished Business:

1. Update on project for electronic gate at the boat ramp (Chris Barhyte)

2. Update on Coronavirus Relief Fund Grant & prioritized projects

   • Park Revitalization

   • ADA Ramp on Dogwood Court and Lorna Lane

   • Revitalization of boat ramp

3. Goals – (Jeff Williams)

4. Administrative Rules – (Chris Barhyte)

   • An ordinance on how to run city meetings

   • An ordinance on non-land use rules and procedures for implementation of them

   • An ordinance limiting a mayor to a total of terms of six years with no more than two years consecutive

   • A Charter Amendment specifically for parks

5. Metro Grant Funds – Discussion of possible use (City Manager)

6. Consideration of a City Official to inspect properties for compliance with conditions of a development application (City Manager)

7. Audit of email distribution list versus homes in Rivergrove to ensure ALL residents are receiving communications from the city (City Manager)

New Business:

Discussion on using outside web links in city communications (Doug McLean)

Council Reports:

1. Council President Ruble

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle

5. Mayor’s Report

City Manager Report:

1. Budget Committee

2. Request for regular financial audit

3. Tree USA Report

4. Paving on Tualamere/Marlin/Dogwood

5. Sewer System installation on Pilkington Rd

Future Agenda Items: (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: (Councilor Tuttle)

Executive Session: Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Adjournment and Announcement of Next Meeting Time

Rivergrove City Council Special Meeting
April 13, 2023, 6:00 PM

The purpose of this special meeting is to announce the preparation budget process and solicit budget committee volunteers; and to prioritize/finalize suggested projects for the Coronavirus Relief Fund Grant.
 
Agenda
 
Call to Order/Roll Call

1.  Budget preparation & process (& volunteer solicitation)

2.  Coronavirus Relief Fund Grant

$82,000 Total Coronavirus funds available… Primarily Park and Boat Ramp 
Suggested projects not yet cost estimated 

1. Repair Boat Ramp

2. Survey Boat Ramp Property

3. ADA ramp of path between Dogwood Ct and SW Lorna Lane

4. Lloyd Minor Park Refresh (turf, sprinklers and general cleanup)

5. Digitize storage unit files

6. $6,000 –– Signage for all City Signs – 5 total (3 City Entrance and 2 Parks) 

7. $8,000 –– Riparian Restoration Plan for Boat Ramp - Removal of Ivy, Last tree on East Side of Boat Ramp and Replant Bushes on both sides and Hedge on East side (much better in event of flood than a solid wood fence) 

8. $8,000 –– Repair end of boat ramp – either with new planks as is, or single plank 
   $35,000 –– Park field repair, sprinkler system upgrades, Landscaping across berm 

9. $1680 -- Boat ramp survey

10. $25,000 –– Electric Gate at Boat Ramp 

ADJOURNMENT

Rivergrove City Council Meeting Preliminary Agenda
April 10, 2023, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item. 

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) 

4. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

• New Land Development Code

• Action on docks at 19491 Lorna Lane, 4536 Dogwood

PUBLIC COMMENT ON AGENDA ITEMS 

UNFINISHED BUSINESS

1. Update on bids for the electronic gate at the boat ramp. 

2. Coronavirus Relief Fund Grant, prioritizing suggested projects.-see attachment #1

3. LO School District Bus Barn-Information only

4. Goals

5. Administrative Rules

   • An ordinance on how to run city meetings.

   • An ordinance on non-land use rules and procedures for implementation of them

   • An ordinance limiting a Mayor to a total of terms of six years with no more than two years consecutive

   • A Charter Amendment specifically for parks

6. Metro Grant Funds – Discussion of possible use

7. Consideration of a City Official to inspect properties for compliance with conditions of a development application.

8. Update on Sycamore development.

9. Audit of email distribution list versus homes in Rivergrove to ensure ALL residents are receiving communications from the City

10. City Arborist contract

NEW BUSINESS

1. Budget preparation & process (& volunteer solicitation)

COUNCIL REPORTS

1. Council President Ruble

2. Councilor McLean

3. Councilor Barhyte

4. Councilor Tuttle:
   Update on Ordinances, data from H Kibbey’s memory stick

5. Mayor: Mayor’s Report

CITY MANAGER REPORT 

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor J Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)-not held

ADJOURNMENT

Attachment #1
Coronavirus Relief Fund Grant

 Note: This a preliminary list for discussion purpose

  $82,000 Total Coronavirus funds available… Primarily Park and Boat Ramp 

 Suggested projects not yet cost estimated 

1. Repair Boat Ramp

2. Survey Boat Ramp Property

3. ADA ramp of path between Dogwood Ct and SW Lorna Lane

4. Lloyd Minor Park Refresh (turf, sprinklers and general cleanup)

5. Digitize storage unit files

6. $6,000 –– Signage for all City Signs – 5 total (3 City Entrance and 2 Parks) 

7. $8,000 –– Riparian Restoration Plan for Boat Ramp - Removal of Ivy, Last tree on East Side of Boat Ramp and Replant Bushes on both sides and Hedge on East side (much better in event of flood than a solid wood fence) 

8. $8,000 –– Repair end of boat ramp – either with new planks as is, or single plank 

9. $35,000 –– Park field repair, sprinkler system upgrades, Landscaping across berm 

10. $25,000 –– Electric Gate at Boat Ramp 

Rivergrove City Council Meeting Agenda
March 13th, 7:00 PM

AGENDA
STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item. 

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) 

4. Approval of City financials
   

   • Nov, Dec, Jan, Feb

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

• New Land Development Code

• Action on docks at 19491 Lorna Lane, 4536 Dogwood

PUBLIC COMMENT ON AGENDA ITEMS 

UNFINISHED BUSINESS

1. Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

2. Coronavirus Relief Fund Grant, prioritizing suggested projects.

3. LO School District Bus Barn-information only

4. Goals

5. Administrative Rules

   1. An ordinance on how to run city meetings

   2. An ordinance on non-land use rules and procedures for implementation of them

   3. An ordinance limiting a Mayor to a total of terms of six years with no more than two years consecutive

   4. A Charter Amendment specifically for parks

6. Metro Grant Funds – Discussion of possible use

7. Consideration of a City Official to inspect properties for compliance with conditions of a development application.

NEW BUSINESS

1. Update on Sycamore development, with Ruble to discuss.

2. Audit of email distribution list versus homes in Rivergrove to ensure ALL residents are receiving communications from the City....owner to be CM

3. City Arborist contract (Bartlett)

COUNCIL REPORTS

1. Council President Ruble

2. Councilor McLean

   • Parks report

   • Transportation report

3. Councilor Barhyte

4. Councilor Tuttle:

   • Ordinance compilation and status

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor J Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
February 21st, 7:00 PM

AGENDA

EMERGENCY ITEM

Resignation of City Manager H Kibbey

STANDING ITEMS

1. Request the public to let Mayor know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) 

4. Approval of City financials - Oct., Nov., Dec., Jan.

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

• Update on Rivergrove Land Development Ordinance

• Action on docks at 19491 Lorna Lane, 4536 Dogwood, and one installed just west of the boat ramp (?5686 Dogwood)

PUBLIC COMMENT ON AGENDA ITEMS 

UNFINISHED BUSINESS

1. Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

2. Hiring administrative support for the City Manager, approval of job descriptions – Mayor J Williams

3. Coronavirus Relief Fund Grant, prioritizing suggested projects-City Manager

4. LO School District Bus Barn

NEW BUSINESS

1. Issues/concerns

   1. Newsletter

   2. Access to City Attorney

   3. Heritage Park Playground

2. Goals

3. Administrative Rules – Councilor Barhyte

4. Metro Grant Funds – Discussion of possible use

COUNCIL REPORTS

1. Councilor ?: Transportation report (recurring)

2. Councilor ?: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle:

   1. New Rivergrove Land Development Ordinance

   2. Ordinance compilation and status

   3. Posting of all ordinances, PC interpretations on City Website

   4. Ordinance for abandoned and/or nuisance properties.

   5. Weatherproof “Boxes” for Public Notices

   6. Brief update on what we need to do to bring sewer to unserved properties in Rivergrove

   7. Park rules

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
January 9th, 7:00 PM

AGENDA
STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item. (Boat Ramp Public Hearing items do not need to be requested prior to the hearing.)

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) 

4. Approval of City financials

5. Swearing in of new Councilors, election of Mayor and Council President

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS 

UNFINISHED BUSINESS

1. Stark Boat Ramp Signage

2. Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

3. Hiring administrative support for the City Manager, approval of job descriptions

4. Coronavirus Relief Fund Grant, prioritizing suggested projects

NEW BUSINESS

COUNCIL REPORTS

1. Councilor Barhyte: Giving Program (recurring) 

2. Councilor Tuttle: City Code (recurring) and any other matters

   • New Rivergrove Land Development Ordinance

   • Ordinance compilation and status (Initial spreadsheet to be presented)

   • Posting of all ordinances, PC interpretations on City Website

   • Ordinance for abandoned and/or nuisance properties.

   • Weatherproof “Boxes” for Public Notices

   • Administrative Rules

3. Councilor McLean: C4

4. Councilor Jeff Williams: Bus Barn

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
December 12th, 7:00 PM

AGENDA
STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item. (Boat Ramp Public Hearing items do not need to be requested prior to the hearing.)

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s)

4. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS (other than testimony for the Boat Ramp Signage public hearing.)

UNFINISHED BUSINESS

1. Title IV Legislative Public Hearing for the Stark Boat Ramp Signage

2. Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

3. Hiring administrative support for the City Manager, approval of job descriptions - Mayor Williams

4. Coronavirus Relief Fund Grant, prioritizing suggested projects

NEW BUSINESS

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Ordinance for abandoned and/or nuisance properties.

   • Posting of all ordinances, PC interpretations on City Website

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
November 14th, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item. (Boat Ramp Public Hearing items do not need to be requested prior to the hearing.)

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s)

4. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS (other than testimony for the Boat Ramp Signage public hearing.)

UNFINISHED BUSINESS

1. Title IV Legislative Public Hearing for the Stark Boat Ramp Signage

2. Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

3. Hiring administrative support for the City Manager, approval of job descriptions - Mayor Williams

4. Coronavirus Relief Fund Grant, prioritizing suggested projects

NEW BUSINESS

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Code for “abandoned” properties and/or “fire hazards”. Consider a Municipal Code

   • Posting of all ordinances, PC interpretations on City Website

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

3. Review City Manager’s Salary--whether it should come from General or part Highway fund.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Special Rivergrove City Council Meeting Agenda
October 19th, 7:00 PM

Agenda
Roll Call
Call to Order

City Attorney Bill Kabeiseman will be our guest at this meeting.

Public Comment on Non-Agenda Item
3 minutes

Public Comment on Agenda Item
3 minutes. Notify City Manager of your wish to comment and the topic of your comment no later than 5 pm on Wednesday, October 19th, 2022.

1. Discussion/clarification of the process for adopting and posting the hours and language on a new boat ramp sign, either by ordinance and/or resolution(s).

2. Discussion regarding possibly adopting new hours of operation.

3. Discussion of the need for the gate at the ramp to be closed after each entry or exit during operating hours.

4. Discussion/Clarification of the appropriate language regarding the city possibly requesting persons not to launch trailered boats during low water conditions. How does the city determine when low water occurs and when the request is lifted? Who determines that, and how is notification accomplished?

5. Discussion of any other proposed sign language concerns.

Motion to Adjourn
Adjourn

Rivergrove City Council Meeting Agenda
October 10th, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s)

4. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp

   • Proposed language for a sign at the boat ramp - Council President Pierce and Councilor Lahsene

   • Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

2. Hiring administrative support for the City Manager, approval of job descriptions - Mayor Williams

3. Coronavirus Relief Fund Grant, prioritizing suggested projects

NEW BUSINESS

1. Code for “abandoned” properties and/or “fire hazards”. Consider a Municipal Code.

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

3. Review City Manager’s Salary--whether it should come from General or part Highway fund.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
September 12th, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s)

   • 06.27.22 Special meeting playground structure p1

   • 06.29.22 Special meeting playground structure p2

   • 07.11.22 CC minutes regular

   • 07.15.22 CC special meeting boat ramp damage

   • 07.19.22 OSMB at Boat Ramp

   • 07.19.22 OSMB CC meet Heritage and Headgate

   • 07.25.22 CC meet with Metro

   • 08.08.22 CC minutes regular

4. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp

   • Proposed language for a sign at the boat ramp - Council President Pierce and Councilor Lahsene

   • Update on bids for the electronic gate at the boat ramp - Councilor Barhyte

2. Hiring administrative support for the City Manager, approval of job descriptions - Mayor Williams

3. Coronavirus Relief Fund Grant, prioritizing suggested projects

4. Status of the improper street sign at Renaissance Woods - City Manager Kibbey

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

3. Review City Manager’s Budget--whether it should come from General or part Highway fund.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Meeting Agenda
August 8th, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) - July, July 15 Special Meeting

4. Approval of City financials - May, June

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp

2. Hiring administrative support for the City Manager. Discussion of Job Duties documents to be provided to Council and the plan for recruitment and a job offer. Lead Individual: Mayor Williams

3. Coronavirus Relief Fund Grant - Report on the status of the City’s priorities and the grant requirements. Lead Individual City Manager Heather Kibbey

4. Status of the improper street sign at Renaissance Woods: Lead Individual City Manager Heather Kibbey

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

3. Review City Manager’s Budget--whether it should come from General or part Highway fund.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Council METRO Special Meeting (Zoom)

• Monday, July 25, 2022

• 7:00 PM 8:00 PM

• City of Rivergrove

City Council Meeting with Metro July 25th at 7 PM

Our METRO representative will meet with Council to discuss a possible park grant. The amount is close to $300,000 but some councilors question if there are requirements that Rivergrove would not want to be obligated to meet.

Live Meeting in Heritage Park with Oregon State Marine Board on July 19th, 10 AM 

Council President Pierce will lead a discussion with the Oregon State Marine Board regarding a possible river access in Heritage Park. He will also explore the use of the City’s canal property for an additional access.

Rivergrove City Council Meeting Agenda
July 11th, 7:00 PM

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak.

SPECIAL PRESENTATION

ODOT has completed analysis of diversion impacts resulting from I-205 tolling. The intersection of Stafford at Childs is impacted and will not operate at a desirable level of service due to tolling traffic diversion and overall traffic growth. The ODOT Consulting team from WSP will share their findings and assumptions with us and provide the opportunity for questions and comments. This is a 15-minute information item and no action is anticipated at this time.

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) - July

4. Approval of City financials - June, July

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp -

   1. A reminder of July 19th is the date for meeting with OSMB to look at the potential of other river access points in the City. Live meeting at 10 AM in Heritage Park. Lead Individual: Councilor Pierce.

   2. Report on the status of the review of the list of citizen concerns in the matrix. Lead Individual: Councilor Pierce

   3. Report on the status of signs for the Boat Ramp. Lead Individual: Councilors Lahsene & Pierce

   4. Report on the status of electronic gate estimates. Lead Individual: Councilor Barhyte

2. Hiring administrative support for the City Manager. Discussion of Job Duties documents to be provided to Council and the plan for recruitment and a job offer. Lead Individual: Mayor Williams

3. Coronavirus Relief Fund Grant - Report on the status of the City’s priorities and the grant requirements. Lead Individual City Manager Heather Kibbey

4. Status of the improper street sign at Renaissance Woods: Lead Individual City Manager Heather Kibbey

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

3. Review City Manager’s Budget--whether it should come from General or part Highway fund.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

Rivergrove City Council Special Meeting Agenda
June 29th, 7:00 PM

Agenda

Roll Call

Call to Order

NO PUBLIC COMMENT OR CHAT. This is not a public hearing.

Continue deliberation on the preservation of the River Grove School play structures.

• Mayor Williams will present any additional bids he has received.

• Councilor Pierce will present any nature playground bids he has received and photos of nature playgrounds. 

Council will discuss how to proceed.

Motion to adjourn

Rivergrove City Council Special Meeting Agenda
June 27th, 7:00 PM

Agenda:

Roll Call

Call to order

1. Mayor Williams will give Council an update on the disassembly of the play structures at River Grove Elementary School. Work has been almost entirely completed, with the exception of the removal of the standing posts. The school will be demolished beginning a week from now, so the purpose of this work has been to remove the play structure and store it until the City and citizens can make decisions about its eventual outcome.

No public comments will be accepted at this time.

The following public information piece was submitted by Mr. Ray Dobbs, a former newsman. He submitted it to KOIN-TV, which will interview Mayor Williams on Monday or Tuesday.

River Grove Elementary School is poised to start a major renovation in a few weeks. Much of the school will be demolished and rebuilt - and that includes an outdoor playground and climbing toys that are a critical part of kid life in the surrounding neighborhoods.

City of Rivergrove Mayor Walt Williams found out that the playground was going to be scrapped and pleaded with his City Council to relocate the popular playground to one of their city parks. According to Williams, the council was on board - until they solicited bids and found out the cost. "too much - we can't do it."

So Mayor Williams, the City Manager's husband Byron Kibbey, and city friend Jennifer Crock are dismantling the large playground piece by piece and getting ready to move it.

At the same time, Planning Commission Chair Andrew Herbert and his son Griffin have disassembled 7 picnic tables.

The challenge - it's a huge project for these few people. Williams said," We get here after I'm off work at 5 every night and work 'til dark." He also said, "We can use all the help we can get."

One other challenge - the school gave them a week to finish moving the playground. They have received an extension of one more week.

2. Results of City Survey: To date there have been 76 responses, 10 No, 2 Maybe, 64 Yes.

3. Budget Revisions: After the City Council adopted the budget, PGE increased its rates by over 30%. This will primarily affect the Highway Fund, since the more expensive items (streetlights and traffic radar signs) are paid for by that fund. Council will be asked to approve and adopt increases to cover this.

Rivergrove City Council Meeting Agenda
June 13th, 7:00 PM

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak.

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) - May

4. Approval of City financials - May

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp - Discussion to set workshop regarding the consideration for additional river access points: Lead Individual: Council President Pierce

2. Hiring administrative support for the City Manager: Lead Individual Mayor Williams

3. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual City Manage Kibbey

4. Sign on the street sign at Renaissance Woods: Lead Individual City Manager

5. Budget Committee: Pass two resolutions (over expenditures, receipt of government taxes for next F/Y). Adopt budget and pass Budget Resolution.- Budget Officer Heather Kibbey

6. Discussion regarding setting a date for a Workshop with METRO to discuss Local Share grant funds from Metro’s 2019 parks and nature bond. Lead Individual: Council President Pierce

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

2. Discuss the play structure proposal for Heritage Park.

3. Discuss a possible community gathering – Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

RIVERGROVE BUDGET COMMITTEE MEETING #2, June 9, 2022, 7:00pm

The Budget Committee, composed of the entire City Council plus an equal or greater number of citizens will hold its second and final meeting on June 9th. A copy of the budget as it stands now will be posted on our city website by June 6th. Citizens are invited to attend and listen to the proceedings.

Following approval by the Budget Committee, the Budget will go to the Council for adoption.

Rivergrove City Council Meeting Agenda
May 9th, 7:00 PM

STANDING ITEMS

1. Request the public to let City Manager know if they wish to speak on an agenda item.

2. Call to order and attendance (Mayor, Councilors, and Guests)

3. Approval of minutes from previous meeting(s) - February & April

4. Approval of City financials - April

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

UNFINISHED BUSINESS

1. Operation and Use of the City Stark Boat Ramp - Discussion to set workshop regarding the consideration for additional river access points: Lead Individual: Council President Pierce

2. Hiring administrative support for the City Manager: Lead Individual Mayor Williams

3. Coronavirus Relief Fund Grant-Approve Resolution 270-2022 Receipt of Tranch 1 Funds: Lead Individual City Manage Kibbey

4. Sign on the street sign at Renaissance Woods: Lead Individual Heather Kibbey

5. Budget Committee- Budget Officer Heather Kibbey

6. Discussion regarding setting a date for a Workshop with METRO to discuss Local Share grant funds from Metro’s 2019 parks and nature bond. Lead Individual: Council President Pierce

7. Approve Resolution 270-2022  – Transfer of Contingency Funds in General Fund for use to pay emergency tree removal at the boat ramp. Lead individual: Mayor Williams

8. Approve Resolution 272-2022: Receipt of Grant Funds from Oregon Community Trees. Lead Individual Council President Dave Pierce

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

ADJOURNMENT

RIVERGROVE CITY COUNCIL BOAT RAMP GATE COMMITTEE MEETING
Wed., April 13th, 7 pm

Council has established a special committee to explore the possibility of purchasing an electronic gate for the boat ramp. At its previous meeting, the committee discussed one bid but will seek at least two other bids for the project.

The public is invited to watch the Zoom meeting, but no public participation is allowed. This committee will be giving Council suggestions and at that time there will be time for public comments.

The gate heads the list of items proposed for the expenditure of the Coronavirus Relief Fund Grant money.

Rivergrove City Council Meeting Agenda
April 11th, 7:00 PM

SPECIAL GUEST

Cassandra Ulven of TVF&R will present the State of the District Report for our fire district.

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

   • February & March

3. Approval of City financials

   • January, February, March

PUBLIC COMMENT ON NON-AGENDA ITEMS

PLANNING COMMISSION REPORT: Representative from the Planning Commission

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the meeting call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak. There is a three-minute time limit. Once Council begins discussions, after public comment, Council does not take citizen comments or engage with them unless they are called upon for information or clarity on the comment the citizen has made earlier.

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp: Lead Individual: Council President Pierce

2. Hiring administrative support for the City Manager: Lead Individual Mayor Williams

3. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual City Manage Kibbey

NEW BUSINESS

1. Sign on the street sign at Renaissance Woods: Lead Individual Councilor Lahsene

2. Discussion of other items of concern to residents: Lead Individual Mayor Williams

3. Budget Committee- Budget Officer Heather Kibbey

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

   • Responsibilities for maintenance of Childs Road and sidewalks west of 65th

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

SPECIAL RIVERGROVE CITY COUNCIL WORKSESSION
Monday, March 28, 2022 7 PM, by ZOOM

Council will meet to continue their discussion about the Boat Ramp, including how to change the ordinance setting park and ramp hours and any other matters not previously covered.

Since this is a WorkSession, no decisions will be made and no citizen participation will be invited. Residents may listen to the proceedings and may express their thoughts either in writing to the City Manager (manager@cityofrivergrove.com) or in person at the net regular Council meeting ( April 11th. )

Join Zoom Meeting
https://us02web.zoom.us/j/81588542682?pwd=UTR6Q0tYdUIrRGhNd205d0loMEVodz09

Meeting ID: 815 8854 2682
Passcode: 971617

NOTE: The BOAT RAMP GATE COMMITTEE will not hold a March meeting. Next scheduled meeting will be April 13th.

Rivergrove City Council Meeting Agenda
March 14th, 7:00 PM

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

3. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PLANNING COMMISSION REPORT: Representative from the Planning Commission

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the meeting call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak. There is a three-minute time limit. Once Council begins discussions, after public comment, Council does not take citizen comments or engage with them unless they are called upon for information or clarity on the comment the citizen has made earlier.

SPECIAL GUEST

Mr. Vince Hall, Clackamas County Project Manager and Senior Engineer, will discuss and answer questions on the Small Cities Grant for the repaving of Tualamere, Marlin, and the stretch of Dogwood between the two.

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Possible further discussion or decisions on matters discussed at Jan 4th Workshop including remaining items on matrix. Interim report from Ramp Gate Committee (Councilor Barhyte). Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce

2. Hiring administrative support for the City Manager: Lead Individual: Mayor Williams

3. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual: City Manager Kibbey

4. Approve Intergovernmental Agreement for Marlin-Tualamere-Dogwood paving. Lead Individual: Councilor Lahsene

5. Rubber stop signs for Childs/Sycamore Lead individual Councilor Barhyte

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

   • Responsibilities for maintenance of Childs Road and sidewalks west of 65th

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT - City Manager Kibbey

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
February 14th, 7:00 PM

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

3. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PLANNING COMMISSION REPORT: Representative from the Planning Commission

A brief summary of the last Commission meeting’s items and actions

1. A brief summary of the revision of the Land Development Ordinance

2. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the meeting call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak. There is a three-minute time limit. Once Council begins discussions, after public comment, Council does not take citizen comments or engage with them unless they are called upon for information or clarity on the comment the citizen has made earlier.

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Possible further discussion or decisions on matters discussed at Jan 4th Workshop including remaining items on matrix. Interim report from Ramp Gate Committee (Councilor Barhyte). Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Hiring administrative support for the City Manager: Lead Individual: Mayor Williams

4. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual: City Manager Kibbey

5. Approve Intergovernmental Agreement for Marlin-Tualamere-Dogwood paving. Lead Individual: Councilor Lahsene

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

2. Discussion and vote: Councilor Barhyte’s rubber stop signs for Childs/Sycamore Lead individual Councilor Barhyte

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford-Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT - City Manager Kibbey

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
January 10th, 7:00 PM

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

3. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PLANNING COMMISSION REPORT: Representative from the Planning Commission

A brief summary of the last Commission meeting’s items and actions

1. A brief summary of the revision of the Land Development Ordinance

2. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the meeting call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak. There is a three-minute time limit. Once Council begins discussions, after public comment, Council does not take citizen comments or engage with them unless they are called upon for information or clarity on the comment the citizen has made earlier.

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Possible further discussion or decisions on matters discussed at Jan 4th Workshop including remaining items on matrix. Preliminary update on Ramp Gate Committee. Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Hiring administrative support for the City Manager: Lead Individual: Mayor Williams

4. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual: City Manager Kibbey

5. Approve Intergovernmental Agreement for Marlin-Tualamere-Dogwood paving. Lead Individual: Councilor Lahsene

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT - City Manager Kibbey

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
December 13th, 7:00 PM

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

3. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PLANNING COMMISSION REPORT: Representative from the Planning Commission

A brief summary of the last Commission meeting’s items and actions

1. A brief summary of the revision of the Land Development Ordinance

2. Any other pertinent Commission matters to report

PUBLIC COMMENT ON AGENDA ITEMS

Persons wishing to speak on an item that is on the Council agenda must sign the speaker’s roster no later than the meeting call to order. They may also submit a written/email request to the City Manager or Recorder at least 48 hours before the Council meeting with the person’s name and address and the agenda item upon which the person wishes to speak. There is a three-minute time limit. Once Council begins discussions, after public comment, Council does not take citizen comments or engage with them unless they are called upon for information or clarity on the comment the citizen has made earlier.

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Discussion regarding how to proceed with the remaining concerns expressed. Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Hiring administrative support for the City Manager: Lead Individual: Mayor Williams

4. Discussion regarding possible projects to be funded with the Coronavirus Relief Fund Grant: Lead Individual: City Manager Kibbey

5. Approve Intergovernmental Agreement for Marlin-Tualamere-Dogwood paving.

   Lead Individual: Councilor Lahsene

NEW BUSINESS

1. Discussion of other items of concern to residents: Lead Individual Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT - City Manager Kibbey

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
November 8th, 7:00 PM

Public Comment on Non-Agenda Items:
Limit of 3 minutes per person, no discussion by Council.

Consent Agenda:
Minutes for Sept and Oct;
Financials for Oct 2021

PLANNING COMMISSION REPORT: Planning Commissioner Chair, Lisa Merlo Flores

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce
   Council will further consider the following concerns and their possible solutions:

   • Fishing, picnicking, and swimming uses at the boat ramp

   • Ramp entry gates being left closed or open during operational hours

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Administrative support for the City Manager: Lead Individual: Mayor Williams

4. Discussion about spending the Coronavirus Relief Fund Grant: Lead Individual: City Manager Kibbey

NEW BUSINESS

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

Rivergrove City Council Meeting Agenda
October 11th, 7:00 PM

At its September Meeting, Council continued its discussion about the boat ramp. It was agreed that a letter would be sent to affected residences on Marlin, Dogwood, and Tualamere, asking for citizens to note no later than Oct. 1st, their preference for one of two parking options for Dogwood: “No Parking” or “Residential Parking Only” signs along the south side. Council also discussed the possible purchase of an automatic gate that would close behind users, yet could be opened by a button from the back side.

The City Manager announced the receipt of an $82,000 federal Coronavirus Relief grant, only for certain designated uses. (These will be posted on the City website.) One use, for example, is sewer infrastructure. The City has already received $41,000 of that but must specify by October 31st how it will be spent.

CITY COUNCIL MEETING, MONDAY OCT. 11TH

STANDING ITEMS

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Approval of minutes from previous meeting(s)

3. Approval of City financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PRESENTATION BY THE I-205 TOLLING PROJECT COMMUNICATION GROUP PLANNING COMMISSION REPORT: Planning Commissioner Chair, Lisa Merlo Flores

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

UNFINISHED BUSINESS

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce Council will further consider the following concerns and their possible solutions:

   • Parking on local streets

   • Fishing, picnicking, and swimming uses at the boat ramp

   • Ramp entry gates being left closed or open during operational hours

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Clarification of “enforcement” of posted signs – defensible immunity. Lead Individual: Councilor Barhyte

4. Decision (required by Oct 31) about spending of $82,000 Coronavirus Relief Fund Grant. Lead individual: City Manager Kibbey

NEW BUSINESS

1. Administrative support for the City Manager: Lead Individual: Mayor Williams

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   • I-205 tolling project

   • Stafford -Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   • Updating of City Charter

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

Rivergrove City Council Meeting Agenda
September 13th, 7:00 PM

City Council Business

At its August Meeting, Council spent time discussing the boat ramp. Three Councilors were assigned further research duties. Councilor Lahsene would form a committee to try to solve parking issues; Council President Pierce will investigate fishing at other ramps, with an eye to seeing how or if it can be safely carried out; and Councilor Barhyte will address the issue of enforcement via posted signage to Council in September.

Councilor Lahsene’s Parking Committee includes the following volunteers: Joan Joyce (Dogwood), Doug McLean (Marlin), MaryLou VanSlavie (Marlin), Frank Neely (Tualamere) and Marcel Lahsene (Dogwood).

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS - 3 minute limit per person

PLANNING COMMISSION REPORT: Planning Commissioner Chair, Lisa Merlo Flores

1. A brief summary of the last Commission meeting’s items and actions

2. A brief summary of the revision of the Land Development Ordinance

3. Any other pertinent Commission matters to report

UNFINISHED BUSINESS 

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Some decisions may or may not be made at this meeting. Lead Individual: Council President Pierce
   
   Council will further consider the following concerns and their possible solutions:

   1. Parking on local streets

   2. Fishing, picnicking, and swimming uses at the boat ramp

   3. Ramp entry gates being left closed or open during operational hours
      

2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

3. Clarification of “enforcement” of posted signs – defensible immunity. Lead Individual: Councilor Barhyte

NEW BUSINESS

1. Joint work session for City Council and Planning Commission.

2. Adopt updated DEQ Integrated Pest Management (IPM) Plan

COUNCIL REPORTS

1. Councilor Lahsene: Transportation report (recurring)

   1. I-205 tolling project

   2. Stafford -Childs intersection

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

   1. Updating of City Charter

   2. Consideration of Municipal Ordinances

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

1. Coronavirus Rescue and Relief Grant items

PENDING ITEMS (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams
   
   City must have new Development Code to proceed.
   

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

Rivergrove City Council Meeting Agenda
August 11th, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

UNFINISHED BUSINESS 

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Some decisions may or may not be made at this meeting: Lead Individual: Council President Pierce

   1. Parking is often congested, causing limited access and blocked streets and driveways, particularly summers and weekends. There is concern for emergency vehicle access.

   2. Fishing, picnicking, and swimming users sometimes block boat ramp access for others and/or create conflicts.

   3. Gates are not being closed by users, creating a water safety hazard for younger playground users

   4. Boat ramp users are being challenged, harassed, and threatened by neighbors.

   2. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

   3. Update on I-205 Tolling Project and possible construction at Stafford and Childs. Informational meeting item. Councilor Lahsene

   4. Hiring new City Planner. Lead Individual: Mayor Williams

NEW BUSINESS 

1. Consideration of a quarterly financial audit

PLANNING COMMISSION REPORT

1. Planning Commissioner Chair Lisa Merlo Flores: Summary of last meeting and Status of Revision of the Land Development Ordinance

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

PENDING ITEMS (to be discussed at a later date, but kept on the agenda)

1. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams

   • City must have new Development Code to proceed.

2. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

   • Council needs to deal with other issues first

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
July 12th, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

UNFINISHED BUSINESS 

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp.. Some decisions may or may not be made at this meeting: Lead Individual: Council President Pierce

2. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams

3. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

4. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

5. Update on I-205 Tolling Project and possible construction at Stafford and Childs. Informational meeting item. Councilor Lahsene

NEW BUSINESS 

1. Hiring new City Planner. Lead Individual: Mayor Williams

PLANNING COMMISSION REPORT

1. Planning Commissioner Chair Lisa Merlo Flores: Status of Revision of the Land Development

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
June 14th, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

UNFINISHED BUSINESS 

1. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. Council consensus of top 5 issues to be presented and discussed. Some decisions may or may not be made at this meeting: Lead Individual: Councilor Pierce

2. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams.

3. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

4. Status of Revision of the Land Development Ordinance. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

5. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Lahsene

6. Update on I-205 Tolling Project and possible construction at Stafford and Childs. Informational meeting item. Lead Individual: Councilor Lahsene

NEW BUSINESS 

PLANNING COMMISSION REPORT

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
May 13th, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

UNFINISHED BUSINESS 

1. Adopt Rules of Procedure for Citizens Comment on Agenda Items. It is expected a vote will be taken on this item: Lead Individual: Counselor Pierce

2. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. No decision will be made at this meeting: Lead Individual: Councilor Pierce

3. Adopt a Resolution to modify the City’s Tree Cutting Permits to Clarify that the Applicant is Responsible for Providing a Review of their Mitigation Plan by the City Arborist and paying its cost: It is expected a vote will be taken on this item. Lead Individual: Councilor Pierce

4. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams. No decision will be made at this meeting.

5. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

6. Status of Revision of the Land Development Ordinance. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

7. Discussion Regarding responsibilities for maintenance of Childs Road and sidewalks west of 65th. Informational meeting item. Lead Individual: Councilor Barhyte

8. Update on I-205 Tolling Project and possible construction at Stafford and Childs. Informational meeting item. Lead Individual: Councilor Lahsene

NEW BUSINESS 

PLANNING COMMISSION REPORT

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Council Special Meeting May 4th, 7 PM

On May 4th Council will hold a special Boat Ramp Town Hall to take public comments on solving problems at the boat ramp. The public comment session will last only one half-hour and that time will be divided between the number of those present to testify. Written comments to manager@cityofrivergrove.com will also be accepted.

Following the half-hour of public testimony, Council will hold a work session without public comment, to discuss boat ramp issues.

Join Zoom Meeting
https://us02web.zoom.us/j/81746997466?pwd=SnlKVCtzUGQyYWRKVVNMTHZaVkpGdz09

Meeting ID: 817 4699 7466
Passcode: 724460

Rivergrove City Council Meeting Agenda
April 12th, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials - Feb and March 2021

TVF&R State of the District Presentation: Chief Deric Weiss

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

Provided the Council approves mechanisms for Citizens to comment on agenda items (see item 1 below), Citizens may comment on agenda items as they come up in accordance with the mechanism approved.  

UNFINISHED BUSINESS 

1. Adopt Rules of Procedure for Citizens Comment on Agenda Items. It is expected a vote will be taken on this item: Lead Individual: Counselor Pierce

2. Discussion Regarding Filling of Potholes on Childs Road west of 65th A decision may or may not be made at this meeting. Lead Individual: Mayor Williams

3. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. No decision will be made at this meeting: Lead Individual: Councilor Pierce

4. Adopt a Resolution to modify the City’s Tree Cutting Permits to Clarify that the Applicant is Responsible for Providing a Review of their Mitigation Plan by the City Arborist and paying its cost: It is expected a vote will be taken on this item. Lead Individual: Councilor Pierce

5. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams. No decision will be made at this meeting.

6. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

7. Status of Revision of the Land Development Ordinance. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

NEW BUSINESS 

1. I-205 Tolling Project and possible construction at Stafford and Childs- Councilor Lahsene

PLANNING COMMISSION REPORT

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: Arbor Month Update

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
March 8, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

Provided the Council approves mechanisms for Citizens to comment on agenda items (see item 1 below), Citizens may comment on agenda items as they come up in accordance with the mechanism approved.

UNFINISHED BUSINESS 

1. Adopt Rules of Procedure for Citizens Comment on Agenda Items. It is expected a vote will be taken on this item: Lead Individual: Counselor Pierce

2. Discussion Regarding Filling of Potholes on Childs Road west of 65th A decision may or may not be made at this meeting. Lead Individual: Mayor Williams

3. Continuing Discussion of Matters associated with Operation and Use of the City Stark Boat Ramp. No decision will be made at this meeting: Lead Individual: Councilor Pierce

4. Adopt a Resolution to modify the City’s Tree Cutting Permits to Clarify that the Applicant is Responsible for Providing a Review of their Mitigation Plan by the City Arborist and paying its cost: It is expected a vote will be taken on this item. Lead Individual: Councilor Pierce

5. Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor Williams. No decision will be made at this meeting.

6. Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. No decision will be made at this meeting: Lead Individual: Councilor Tuttle

7. Resolution for Tualatin Valley Fire and Rescue: Lead Individual: It is expected a vote will be taken on this item. Lead Individual: City Manager Kibbey

8. Status of Revision of the Land Development Ordinance. No decision will be made at this meeting: Lead Individual: Councilor Tuttle and City Manager Kibbey.

NEW BUSINESS (to be added as needed)

PLANNING COMMISSION REPORT
No Planning Commission Meeting in February

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: Arbor Month Celebration Committee

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
February 8, 7:00 PM

NOTE: There will be a Council Work Session from 6:30-7pm, before the regular Council Meeting. The same invitation applies.

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

TVF&R PRESENTATION ABOUT THE NEW FIRE CODE
We’ll welcome representatives from TVF&R who will discuss the new Fire Code and ask Council to adopt it via resolution.

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. Paving of Childs Road west of 65th: Lead Individual: Mayor Williams

2. Boat Ramp Issues: Lead Individual: Councilor Pierce

3. Tree Cutting Code: Lead Individual: Councilor Pierce

4. Inspection for Compliance with Development Condition Permits: Lead Individual: Mayor Williams

5. Mechanisms for Citizens to Comment on Agenda Items: Lead Individual: Counselor Pierce

6. Extension of Sewer: Lead Individual: Councilor Tuttle

NEW BUSINESS (to be added as needed)

PLANNING COMMISSION REPORT

COUNCIL REPORTS 

1. Councilor Lahsene: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Barhyte: Giving Program (recurring) and any other matters

4. Councilor Tuttle: City Code (recurring) and any other matters

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: 

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

RIVERGROVE CITY COUNCIL WORK SESSION
SPECIAL MEETING AGENDA

Call to Order

The Rivergrove City Council will hold a ZOOM work session on Tuesday, January 19th at 7 pm. Residents and other interested parties may listen to the proceedings, but there will be no public comments accepted.

TOPICS FOR DISCUSSION

1. The recent Boat Ramp Report written by Councilor Dave Pierce.

2. The report on suggested ways to handle Public Comments on Agenda Items, also written by Councilor Pierce

Motion to Adjourn

These documents are available from the City Manager upon request (manager@cityofrivergrove.com).

Rivergrove City Council Meeting Agenda
January 11, 7:00 PM

Swearing in of new councilors
Election of Mayor and President of City Council

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. Paving of Childs Road west of 65th: Lead Individual: Mayor Williams

2. Boat Ramp Issues: Lead Individual: Councilors Pierce and Ruble

3. Tree Cutting Code: Lead Individual: Councilor Pierce

4. Inspection for Compliance with Development Condition Permits: Lead Individual: Mayor Williams

5. Mechanisms for Citizens to Comment on Agenda Items: Lead Individual: Counselor Pierce

6. Implementation of Town Halls: Lead Individual: Councilor Tuttle

NEW BUSINESS

1. 2021 City Goals- preliminary review of 2019 goals

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Councilor J Williams: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Ruble: Giving Program (recurring) and any other matters

4. Councilor Tuttle:

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: Fire Department requests time for presentation; TCUSA application accepted.

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
December 14, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of minutes from previous meeting(s)

3. Review of financials

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. Review of financials: Mayor Williams and City Manager Kibbey

2. Review of Financial Audit Proposal: Mayor Williams

3. Paving of Childs Road west of 65th: Mayor Williams

4. Boat Ramp Issues: Action: Report due in January-Councilors Pierce and Ruble

5. Tree Cutting Code: Action: Suggestions for minor modifications for implementation and interpretation-Councilor Pierce

6. Inspection for Compliance with Development Condition Permits: Mayor Williams

7. Mechanisms for Citizens to Comment on Agenda Items: Action: Counselor Pierce

8. Discussion of items of concern from the candidate’s forum (only if requested by a City Councilor)

NEW BUSINESS

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Councilor J Williams: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Ruble: Giving Program (recurring) and any other matters

4. Councilor Tuttle:

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: 

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed (appropriate subsection shall be cited)

Rivergrove City Council Meeting Agenda
November 9, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of August 10, Sept 14, Oct 12, 2020 minutes

3. Review of financials – Brenda and Jeff

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them, unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. Having two Councilors Review Financials: Action: City Council

2. Review of Financial Audit Proposal: Action: City Council Note: from prior meeting I believe the CM was going to look at Tabor reconciling the books.

3. Paving of Childs Road west of 65th: Action: Mayor Williams

4. Boat Ramp Issues: Action: Councilors Pierce and Ruble

5. Tree Cutting Code: Action: Mayor Williams and the City Manager

6. Inspection for Compliance with Development Condition Permits: Action: City Council Note: I believe this was overlooked as an unfinished item from a previous meeting

7. Mechanisms for Citizens to Comment on Agenda Items: Action: City Council

NEW BUSINESS

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Councilor J Williams: Transportation report (recurring) and any other matters

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Ruble: Giving Program (recurring) and any other matters

4. Councilor Tuttle:

5. Mayor: Mayor’s Report

CITY MANAGER REPORT: Missing Planner’s Contract

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed

 Rivergrove City Council Meeting Agenda
October 12, 7:00 PM

View PDF

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of August 10, Sept 14, Sept 28, 2020 minutes 

3. Review of Sept. financials – City Manager -- Councilor Pierce 

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them, unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

FINISHED BUSINESS

1. Canal Acres Home-Tree Mitigation-Mayor Williams

2. Review of Financials-Audit Proposals-The City Manager 

UNFINISHED BUSINESS 

1. Paving of Childs West of 65th

2. Boat ramp issues (in Parks report) 

NEW BUSINESS

1. Review proposal for creating Administrative Rules, Resolution 264-2019.

2. How/when to make suggestions to clarify the tree-cutting code.

3. The small rubber stop sign that appeared on Childs Road.

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Mayor: Mayor’s Report

2. Councilor J Williams: Transportation report (recurring) -Speed sign 

3. Councilor Pierce: Parks report (recurring) and any other matters

4. Councilor Ruble: Giving Program (recurring) quilt donation and any other matters (See below.)

5. Councilor Tuttle: Code Status

CITY MANAGER REPORT: 

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed

 Rivergrove City Council Meeting Agenda
September 14, 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors and Guests)

2. Review of August 10, 2020 minutes 

3. Review of August financials – City Manager 

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them, unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

FINISHED BUSINESS 

1. Planning Commission Vacancy: present and near future-TheCity Manager 

   Lisa Merlo Flores will be re-joining the Planning Commission in time for the September meeting. We’re very pleased to welcome her back!

2. Upcoming City Council Vacancy and nomination process-The City Manager 

   The following candidates have submitted their required 20 signatures of registered voters and will have their names on the ballot for the three vacant seats on City Council: 

   • Brenda Ruble, incumbent 

   • William K. Tuttle III, incumbent 

   • Janice L. (Susie) Lahsene 

   • Christopher Barhyte. 

   Voters will select three out of the four names.

UNFINISHED BUSINESS

1. Canal Acres Home-Tree Mitigation-Mayor Williams

2. Review of Financials-Audit Proposals-The City Manager

3. Paving of Childs Rd west of 65th-The City Manager

4. Boat ramp issues and statutory limitations-Councilors Ruble and Pierce 

At the August City Council meeting, it was decided that Councilors Ruble and Pierce will research public rights of beds and banks of navigable waterways. The Councilors will be reaching out to all state and federal agencies responsible for managing submerged and submersible land to see what rules and regulations affect our City’s access point to the Tualatin River. Once we have a better idea of what the laws are and how they affect us, we will be able to address citizen concerns appropriately.

NEW BUSINESS

1. Review proposal for creating Administrative Rules, Resolution 264-2019.

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Mayor: Mayor’s Report

2. Councilor J Williams: Transportation report (recurring) -Speed sign 

3. Councilor Pierce: Parks report (recurring) and any other matters

4. Councilor Ruble: Giving Program (recurring) and any other matters 

5. Councilor Tuttle: Code Status

CITY MANAGER REPORT: 

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed

Rivergrove City Council Meeting Agenda
August 10, 2020 — 7:00 PM

STANDING ITEMS 

1. Call to order and attendance (Mayor, Councilors, and Guests)

2. Review of July 13, 2020 minutes 

3. Review of financials – City Manager 

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. POD Storage-Mayor Williams

2. Canal Acres Home-Tree Mitigation-Mayor Williams

3. Review of Financials-Audit Proposals-The City Manager

4. Boat ramp issues and statutory limitations-Mayor Williams

5. Planning Commission Vacancy: present and near future-The City Manager

6. Upcoming City Council Vacancy and nomination process-The City Manager

7. Paving of Childs Rd west of 65th-The City Manager

THE FOLLOWING ITEMS ARE UNFINISHED BUSINESS THAT MAY BE DISCUSSED AT A FUTURE CITY COUNCIL MEETING. 

1. Review proposal for Council Ethics and Council Rules Documents.

2. Possible modification of the City Manager/City Recorder position:

All the above are tabled, nature of the heading implies they are tabled and to be brought up if time or urgency permits.

NEW BUSINESS

1. Review proposal for creating Administrative Rules, Resolution 264-2019.

PLANNING COMMISSION REPORT 

COUNCIL REPORTS 

1. Mayor: Mayor’s Report

2. Councilor J Williams: Transportation report (recurring) -Speed sign 

3. Councilor Pierce: Parks report (recurring) and any other matters

4. Councilor Ruble: Giving Program (recurring) and any other matters 

5. Councilor Tuttle: Code Status

CITY MANAGER REPORT: 

EXECUTIVE SESSION (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660: As needed

Rivergrove City Council Meeting Agenda
July 13, 2020 — 7:00 PM

Public Comment on Non-Agenda Items: 
Limit of 3 minutes per person, no discussion by Council. 

Consent Agenda: 
Minutes for May; 
Financials for June 2020 

Old Business: 

• Review Councilor Tuttle’s resolution to set template for minutes. 

New Business: 

• Trees in Lloyd Minor Park. Now that the City has approval to mitigate the corkscrew willows that were removed, where should the new trees be planted this fall? Councilor Pierce 

Planning Commission Report

Council Reports: 
Mayor Williams: Mayor’s Report 
Council President Ruble: Giving Program and other matters 
Councilor Pierce: Park maintenance 
Councilor Tuttle: Code report 
Councilor Williams: Transportation update

City Manager Report:

• Offer of assistance with accounting issues caused by previous City Recorder

Rivergrove City Council Meeting Agenda
June 8, 2020 — 7 PM via ZOOM

Call to Order and Roll Call

Public Comment on Non-Agenda Items:

Limit of 3 minutes per person, no discussion by Council but issues considered to be of vital importance may be scheduled for the following month.

See two sheets submitted by Michael Salch.

Consent Agenda: 
Minutes for March, and April and May; Financials from July 2019 through present.
Set date for Budget meeting.

Old Business: 
Consider the need for a resolution to hire Marisa Varner officially, for website management. 

New Business: 

• Report on LCDC Decision - Mayor Williams, Councilor Pierce 

• Councilor Tuttle’s proposed resolution on Agenda format

• Resolution Outlining Municipal Services Offered

Council Reports:

Mayor Williams: Mayor’s Report - shipping containers, tree mitigation Canal subdivision
Council President Ruble: Giving Program and other matters
Councilor Pierce: Parks- result of City’s Type I review of tree-cutting and mitigation approval
Councilor Tuttle: Code Revision and possible compensation for intern.
Councilor J. Williams: Transportation- update on road projects

City Manager Report:
Financials mystery solved! Who was getting free lunches?

Adjournment

Motion to Adjourn

Rivergrove City Council Meeting Agenda
May 11, 2020 — 7:00 PM

CITY COUNCIL MEETING STANDING ITEMS

1. Call to order and attendance 

2. Review/Approval of minutes from the March meeting

3. Review of General Fund Checking July 2019-April  2020- Councilor Pierce—or we save until we can adopt all 5 accounts together   

PUBLIC COMMENT ON NON-AGENDA ITEMS 

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them, unless clarification is needed. Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion.

UNFINISHED BUSINESS 

1. An installed fence adjacent to Heritage Park and FEMA requirements:

   Lead Individual:  Councilor J Williams NOTE: This is already on the PC agenda.

2. Planning Commission – discussion of adding a fifth member, and reviewing when the terms expire for current commissioners:

   Lead Individual:  Mayor W Williams  NOTE: Josie Alexander will be with us tonight to discuss this.

3. “POD” storage unit residing on a property for over a year:

   Lead Individual:  Mayor W Williams

4. Status of the alternatives for construction inspection beyond what is done by Clackamas County:

   Lead Individual:  Mayor W Williams or the City Manager

5. Canal Acres Development, far eastern end of Dogwood Dr., status of Tree Mitigation Plan:

   Lead Individual:  Mayor W Williams

6. Discussion of billings from MIG, the City Planner. NOTE: they are up to date

   Lead Individual:  Councilor Ruble

THE FOLLOWING ITEMS ARE UNFINISHED BUSINESS THAT THE WILL BE DISCUSSED AT A FUTURE CITY COUNCIL MEETING.

1. Review proposal for creating Administrative Rules, Resolution 264-2019.

2. Review proposal for Council Ethics and Council Rules Documents.

3. Possible modification of the City Manager/City Recorder position:

NEW BUSINESS

PLANNING COMMISSION REPORT      

COUNCIL REPORTS

1. Mayor Williams: Mayor's Report 

2. Councilor J Williams: Transportation report (recurring) and any other matters:

3. Councilor Pierce: Parks report (recurring) and any other matters

4. Councilor Ruble: Giving Program (recurring) and any other matters 

5. Councilor Tuttle: Code Revision (recurring) and any other matters

CITY MANAGER REPORT

Adjourn

Rivergrove City Council Meeting Agenda
March 9, 2020 — 7:00 PM
NEW LOCATION: Rivergrove Elementary School Library 
5850 SW McEwan Rd, Lake Oswego, OR 97035

EXECUTIVE SESSION – 6 - 7 PM

Council and staff may adjourn to Executive Session pursuant to authorization under ORS 192.610 2(f)  - To consider information or records that are exempt by law from public inspection.

EXECUTIVE SESSION – 7 PM
Council and staff may adjourn to Executive Session pursuant to authorization under the following Oregon Revised Statues:

ORS 192.660(i) - To review and evaluate the performance of an officer, employee or staff member if the person does not request an open meeting.

ORS 192.660(2)(b) - To consider dismissal or discipline of, or to hear charges or complaints against an officer, employee, staff member or agent, if the individual does not request an open meeting.

Please note that if the individual requests an open meeting, per ORS 192.660(2)(b), the meeting will begin at 7 PM, without the Executive Session and will be open to the public. If Council goes into Executive Session, the public meeting will begin as soon as they are completed with their deliberations.  We appreciate your patience.

CITY COUNCIL MEETING

STANDING ITEMS

1. Call to order and attendance 

2. Review/Approval of minutes from January meeting

3. Review of financials for January and February - Councilor J Williams 

PUBLIC COMMENT ON NON-AGENDA ITEMS 
During this portion of the meeting, citizens are encouraged to present matters of concern that are not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them unless clarification is needed.  Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. An installed fence adjacent to Heritage Park and FEMA requirements:
   Lead Individual: Councilor J Williams to present findings.

2. Planning Commission – discussion of adding a fifth member, and reviewing when the terms expire for current commissioners:
   Lead Individual: Councilor Ruble to update the status.

3. City Budget Committee Status: 
   Lead Individual: Councilor Ruble 

4. Duplex at the Corner of Pilkington and Childs, status of “bump out” approval by Clackamas County:
   Lead Individual: Mayor Williams

5. Status of removal of dead/dying Corkscrew Willows at Lloyd Minor Park:
   Lead Individual: Councilor Pierce 

6. Chapman Estates II, discussion regarding elevated fill on Lorna Lane extension:
   Lead Individual:  Either the Mayor and/or a Planning Commission representative

7. “POD” storage unit residing on a property for over a year:
   Lead Individual: Mayor Williams 

8. Status of the elevated playhouse at 5775 Dogwood Dr.:
   Lead Individual:  The City Manager

9. Status of the revision of the Rivergrove Land Development Ordinance (RLDO):
   Lead Individual:  The City Manager

10. Status of the alternatives for construction inspection beyond what is done by Clackamas County:
    Lead Individual:  City Manager, Mayor Williams 

11. Canal Acres Development, far eastern end of Dogwood Dr., status of Tree Mitigation Plan:
    Lead Individual:  Mayor Williams

12. Possible modification of the City Manager/City Recorder position:
    Lead Individual:  Brenda Ruble

13. Discussion of billings from MIG, the City Planner.
    Lead Individual: Councilor Ruble

THE FOLLOWING ITEMS ARE UNFINISHED BUSINESS THAT THE WILL BE DISCUSSED AT A FUTURE CITY COUNCIL MEETING.

1. Review proposal for creating Administrative Rules, Resolution 264-2019. 
   Lead Individual: City Manager,  The City Council to be prepared to discuss the item at the April meeting.

2. Review proposal for Council Ethics and Council Rules Documents
   Lead Individual: City Manager, The City Council to be prepared to discuss at the item at the April meeting

3. City Budget Committee membership
   Lead Individual:  Councilor Ruble

NEW BUSINESS

1. Consideration for having a Councilor in charge of IT/Records management separate from the City Manager
   Lead Individual: Councilor Tuttle

PLANNING COMMISSION REPORT 
        Lead Individual:  Mayor Williams, or Councilor Ruble or Councilor Pierce


COUNCIL REPORTS 

1. Councilor J Williams: Transportation report (recurring) and any other matters 

2. Councilor Pierce: Parks report (recurring) and any other matters

3. Councilor Ruble: Giving Program (recurring) and any other matters 

4. Mayor Williams: Mayor's Report

5. Councilor Tuttle: Code Revision (recurring) and any other matters

CITY MANAGER REPORT
City Manager, John Leuthauser 

Rivergrove City Council Meeting Agenda
February 10, 2020
7:00 PM
Rivergrove Elementary School Library

STANDING ITEMS

1. Call to order and attendance 

2. Review of minutes from January meeting

3. Review of financials for January - Councilor J Williams

PUBLIC COMMENT ON NON-AGENDA ITEMS

During this portion of the meeting, citizens are encouraged to present matters of concern not on the meeting agenda. There will be no discussion of these concerns at the meeting, and no interaction between the citizen and the City Council regarding them, unless clarification is needed.  Comments are limited to 3 minutes in length. The City Council may, at their discretion, include any of the items on a future City Council meeting agenda for further discussion. 

UNFINISHED BUSINESS 

1. A new fence adjacent to Heritage Park and FEMA requirements - Councilor J Williams 

2. Review proposal for creating Administrative Rules, Resolution 264-2019 - all Councilors

3. Review proposal for Council Ethics and Council Rules Documents - all Councilors

4. Planning Commission – discussion of adding a fifth member, and reviewing when the terms expire for current commissioners – Councilor Ruble

5. City Budget Committee membership - Mayor Williams and the City Manager 

6. Possible modification of the City Manager/City Recorder position - the City Manager and Councilor Tuttle

7. Status of City Arborist contract and City Council ratification for approval of Mayor to sign the contract. – Councilor Pierce

8. Status of removal of dead/dying Corkscrew Willows at Lloyd Minor Park. - Councilor Pierce

9. Possibly combining the Arbor Day celebration with the annual picnic - Councilor Ruble. 

10.  Chapman Estates II,  discussion regarding elevated fill on Lorna Lane extension - Mayor Williams

11. “POD” storage unit residing on a property for over a year - Mayor Williams

12. Rules for public comments on non-agenda items in the published agenda - Mayor Williams and Councilor Tuttle  

13. Status of the elevated playhouse at 5775 Dogwood Dr. -  the City Manager

14. Status of the revision of the Rivergrove Land Development Ordinance (RLDO) - the City Manager

15. Status of shrub trimming at SW corner Childs and Sycamore - Mayor Williams 

16. Alternatives for construction inspection beyond what is done by Clackamas County - the City Manager

17. Organizations the City should/could belong to - the City Manager

18. Canal Acres Development, far eastern end of Dogwood Dr., status of Tree Mitigation Plan – Mayor Williams

19. Duplex at the Corner of Pilkington and Childs, status of “bump out” approval by Clackamas County -  City Manager

20. Update on Website Management – Councilor Pierce

21. Rivergrove Report  – Councilor Pierce

NEW BUSINESS  

1. Status of Tree City USA application – Councilor Pierce

PLANNING COMMISSION REPORT
Mayor Williams, Councilors Ruble, Pierce 

COUNCIL REPORTS

1. Councilor J Williams:  Transportation report (recurring) and any other matters

2. Councilor Pierce:  Parks report (recurring) and any other matters

3. Councilor Ruble:  Giving Program (recurring) and any other matters

4. Mayor Williams:  Mayor's Report

5. Councilor Tuttle:  Report on Minutes and Agenda preparation times

CITY MANAGER REPORT
John Leuthauser

EXECUTIVE SESSION 

(Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, i) (From the Oregon Revised Statues, ORS 192.660: To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.)

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

January 13, 2020, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS   

CONSENT AGENDA

1. Minutes – October, November, December Meetings, Councilor Tuttle

2. Financials – August, September, October November 2019 Councilor Williams

UNFINISHED BUSINESS

1. Update on Fence in Flood Plain.

2. Continue discussing Resolution Number 255-2020 regarding creation of Administrative Rules.   

3. Continue discussing Council Ethics and Council Rules documents.  Determine whether council would prefer to create both from scratch or modify documents from other municipalities.

NEW BUSINESS

1. Discussion of Planning Commission, adding fifth member, reviewing when terms expire for current commissioners.

2. Discussion of budget committee membership.

3. Discussion about the possible modification of the City Manager/City Recorder position.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ AND CITY MANAGER’S REPORTS

POSSIBLE EXECUTIVE SESSION

            (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, i) (From the Oregon Revised Statues, ORS 192.660: To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.  At the request of the City Manager/City Recorder.

POSSIBLE OPEN SESSION DISCUSSION OR ACTION OF MATTERS FROM EXECUTIVE SESSION

ADJOURNMENT

______________________________________________________________________

Rivergrove City Council Meeting Agenda
Rivergrove Elementary School (Proposed)
December 9, 2019, 7pm
______________________________________________________________________

  
CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  
 
CONSENT AGENDA

 
UNFINISHED BUSINESS

1. Discussion of City Arborist

2. Discussion of permit application to remove dead trees before February 2020 Arborist and contract arborist.

3. Discussion of City Website and management of the website

4. Update on Land Use Update, committee and public meetings. Post document to website and send out via special RgR.

5. Resolution proposing Administrative Rules. This has been reviewed and approved by the City Attorney.

6. MACC resolution was reviewed by the City Attorney and approved.

7. Discussion of the proposed Intergovernmental Agreement (IGA) with the City of Tualatin regarding an on-call City Building Inspector – consensus for the City Manager for drafting the IGA and having it reviewed by the City Attorney before review by Tualatin.

NEW BUSINESS

1. Permit for the City to send to the Planning Commission regarding the dead trees in Heritage Park and the complete removal of the trees.

2. Fencing in a flood plain discussion.

3. Direction for budget preparation to the City Manager.

 
PLANNING COMMISSION REPORT

 
COUNCILORS’ REPORTS
 
ADJOURNMENT

______________________________________________________________________

Rivergrove City Council Meeting Agenda
Rivergrove City Council Meeting Agenda
Rivergrove Elementary School (Proposed)
November 18, 2019, 7pm
______________________________________________________________________

  
CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  
 
CONSENT AGENDA

 
UNFINISHED BUSINESS

1. Discussion of permit application to remove dead trees before February 2020 Arborist and contract arborist.

2. Update on Land Use Update, committee and public meetings. Post document to website and send out via special RgR

3.  Approve formally response approved via email.

 
NEW BUSINESS

1. MACC resolution for change of provider, Verizon to Frontier with conditions.

2. Review of 2020 proposed meeting schedule.

3. Discussion about the need for a December 2019 City Council Meeting and items desired should the decision be to hold a December meeting.

4. New business from councilors as the City Recorder did not receive every email requesting specific items.

 
PLANNING COMMISSION REPORT

There was no Planning Commission, the next meeting is scheduled for Tuesday December 3, 2019
 
COUNCILORS’ REPORTS
 
ADJOURNMENT



_____________________________________________________________________

Rivergrove City Council Meeting Agenda
Rivergrove Elementary School
October 14, 2019, 7:00 p.m. Executive Session, Open session 7:20pm or later
______________________________________________________________________

 
EXECUTIVE SESSION 7pm
(Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, 2, h; consultation with Legal Council, City Attorney regarding possible pending litigation)
 
CALL TO ORDER/ ROLL CALL

 SPECIAL PRESENTATION US CENSUS BUREAU
 
PUBLIC COMMENT ON NON-AGENDA ITEMS  
 
CONSENT AGENDA

1. Review of Minutes from the September City Council Meeting.

2. Review of June and July financials, Mayor Williams, August financial Councilor Williams

 
UNFINISHED BUSINESS

1. Review scheduling for Public Hearings for land use ordinance update.

2. Discuss, review proposal for creating Administrative Rules, Resolution 264-2019, Proposed action, postpone to later meeting

 
NEW BUSINESS

1. Discuss alternatives for inspection beyond what is done by Clackamas County especially for new development.

2. Direct City Planner to respond to LCDC/ DLCD request.

PLANNING COMMISSION REPORT
 
COUNCILORS’ REPORTS
 
CITY MANAGER/CITY RECORDER’S REPORT

ADJOURNMENT

_____________________________________________________________________________

Rivergrove City Council Meeting
Agenda
Rivergrove Elementary School
September 16, 2019, 6:00 p.m.
____________________________________________________________________________

EXECUTIVE SESSION 6pm or later
(Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, i) (From the Oregon Revised Statues, ORS 192.660 Regarding employment of the City Arborist.

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS

CONSENT AGENDA

1. Review of Minutes from the July and August City Council Meetings

2. Review of June and July financials

UNFINISHED BUSINESS

1. Review, discussion, possible amending, possible adoption of Council Rules, recommended action; postpone to October meeting

2. Discuss, review proposal for creating Administrative Rules, Resolution 264-2019, Proposed action, postpone to later meeting

3. Review of 2019 Council Goals moved to Councilor’s and City Manager/City Recorder’s reports, recommended action, postpone to a later meeting.

NEW BUSINESS

1. Possible action regarding City Arborist, discussion, consideration and possible action.

2. Explore scheduling for possible public hearings regarding the land use ordinance modifications. Matt Straite will not be present for this meeting.

3. Setting a deadline for applications for land use permits. Will review with the city planner for MIG’s workload and being ready for the Rivergrove Report.

4. Discussion regarding working with the City Attorney.

PLANNING COMMISSION REPORT

COUNCILORS’ REPORTS

CITY MANAGER/CITY RECORDER’S REPORT

EXECUTIVE SESSION
(Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, i) (From the Oregon Revised Statues, ORS 192.660 Regarding employment of the City Manager.

ADJOURNMENT

Agenda

 Lloyd Minor Park

July 8, 2019, 7:00 p.m.

____________________________________________________________________________

 CALL TO ORDER/ ROLL CALL

 PUBLIC COMMENT ON NON-AGENDA ITEMS  

 CONSENT AGENDA

1. Minutes – May 2019 City Council Meeting

2. Financials – May 2019 (Council President Ruble)

3. Financials – June 2019 if available

 UNFINISHED BUSINESS

1. Continue discussion dead, dangerous and dying corkscrew willow trees in Lloyd Minor Park; possible actions; do nothing, apply for permit another time,

2. Continue discussion regarding the tree cutting at the duplex with City Planner Matt Strait

(Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statues 192.660, f and or h)

1. Continuation of the discussion of City Arborist

NEW BUSINESS

Discussion of the use of the City of Portland’s "Noxious and Undesirable"

1. Discussion of next steps implementing the new tree ordinance if not covered in Item #1

2. Discussion of creation of City Council Rules for the City Council and all commissions and committees to read and follow.

3. Discussion of creation of Administrative Rules process. Instruct City Manager/City Recorder regarding the direction for creation of administrative rules.

4. Discussion of creation and adoption of Council and City ethical guidelines

 PLANNING COMMISSION REPORT

             There was no Planning Commission meeting in July, 2019

 COMMITTEE REPORTS (informational only)

1. Transportation

2. Parks

3. Giving

4. Tree Committee

 COUNCILORS’ AND CITY MANAGER’S REPORTS

 ADJOURNMENT

Rivergrove City Council Meeting

Agenda

RELOCATED TO LLOYD MINOR PARK

June 10, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS   

CONSENT AGENDA

1. Minutes – April 22, 2019 Special Meeting; May 13, 2019 City Council Meeting

2. Financials – May 2019 (Brenda Ruble)

UNFINISHED BUSINESS

1. Continue discussing application to cut dead, dangerous, or dying corkscrew willow trees in Lloyd Minor Park

NEW BUSINESS

1. Discuss resignation of City Arborist, Brian French

2. Form subcommittee to create tree lists for Ordinance 89-2018

3. Discuss duplex issues: tree cutting violations and condition 3 regarding transportation

4. Discuss signage at and maintenance of boat ramp

5. Public hearing regarding Budget FY 2019-20

6. Adopt Resolution 263-2019 to approve Budget FY2019-20

7. Determine location of City Hall

8. Discuss Administrative Rules and state ethics guidelines

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

Monday, May 13, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

CONSENT AGENDA

1. Minutes – April 10, 2019 and April 22, 2019 City Council Meetings

2. Financials – April 2019 (Councilor Pierce)

 PUBLIC COMMENT ON NON-AGENDA ITEMS  

UNFINISHED BUSINESS

1. Continue determining City Council goals for 2019

2. Continue discussing potential adjustments to procedure and fee schedule for records requests (Resolution 261-2019).

3. Continue discussing application to cut dead, dangerous, or dying corkscrew willow trees in Lloyd Minor Park

NEW BUSINESS

1. Public hearing regarding municipal services and state funds.

2. Adoption of Resolution 262-2018 to confirm municipal services to qualify for state funds.

PLANNING COMMISSION REPORT

COUNCILORS’ AND CITY MANAGER’S REPORTS 

ADJOURNMENT

SPECIAL MEETING - Rivergrove City Council

Agenda

 River Grove Elementary School library

Monday, April 22, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

AN EVENING WITH THE MAYOR EVENT

UNFINISHED BUSINESS

1. “No Parking” signs at Stark Boat Ramp

2. Discuss Budget Items: “Salary” and “Road Improvements”

NEW BUSINESS

EXECUTIVE SESSION [Under ORS 192.660 (2B) – Complaint]

1. Address complaint against Planning Commissioner.

EXECUTIVE SESSION [Under ORS 192.660 (2F) – Employment]

1. Consider hiring new City Manager/City Recorder.

 ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

Wednesday, April 10, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – March 11, 2019 City Council Meeting

2. Financials – February 2019 (Jeff Williams) and March 2019 (Walt Williams)

UNFINISHED BUSINESS

1. Continue to determine City Council goals for 2019.

2. Continue to discuss potential adjustments to procedure and fee schedule for records requests (Resolution 261-2019).

3. Continue to discuss Planning Commission decision to deny the cutting of dead, dangerous, or

dying corkscrew willow trees in Lloyd Minor Park

4. Continue to plan for Arbor Day/Month celebration

NEW BUSINESS

None.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

EXECUTIVE SESSION [Under ORS 192.660 (2F) – Employment]

1. Consider hiring new City Manager/City Recorder

 ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

March 11, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

EXECUTIVE SESSION [Under ORS 192.660 (2F) – Meet with Counsel]

1. LCDC Enforcement petition - discuss options

NEW BUSINESS

1. Rewriting and revising the RLDO

UNFINISHED BUSINESS

1. Discuss potential adjustments to procedure and fee schedule for records requests (Resolution 261-2019).

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – February 6, 2019 City Council Meeting

2. Financials – February 2019 (Councilor Williams)

UNFINISHED BUSINESS, continued

1. Determine City Council goals for 2019.

NEW BUSINESS, continued

1. Plans for Arbor Day/Month Celebration

2. Arbor Day/Month proclamation

3. Discuss Planning Commission decision to deny the cutting of dead, dangerous, or

dying corkscrew willow trees in Lloyd Minor Park

4. Filling City Manager/City Recorder position – Councilor Pierce

5. Update City Manager/City Recorder duties and review City Council and Mayor duties

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ AND CITY MANAGER’S REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

Wednesday, February 6, 2019, 7:30 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

Planner Lauren Scott, MIG

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – January 14, 2019 City Council Meeting

2. Financials – January 2019 (Bill Tuttle)

UNFINISHED BUSINESS

1. Review election results and determine 2- and 4-year terms for Mayor Williams and Councilor Pierce.

2. Determine City Council goals for 2019.

NEW BUSINESS

1. Draft response to citizen petition regarding Citizen Involvement and process of Tree Ordinance 89-2018.

2. Discuss signage and boulder at Stark Boat Ramp.

3. Consider potential adjustments to fee schedule for records requests.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

January 14, 2019, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – December 10, 2018 City Council Meeting

2. Financials – December 2018 (Brenda Ruble)

UNFINISHED BUSINESS

None.

NEW BUSINESS

1. Recognition of outgoing Mayor, Heather Kibbey, outgoing City Council President, Arne Nyberg, and outgoing Councilor Carolyn Bahrman

2. Swearing-in of new City Councilors, David J. Pierce, Jeff Williams, and Walt Williams

3. Election of Mayor

4. Election of City Council President

5. Committee Appointments (Transportation; Parks)

6. Discussion of City Council goals for 2019

7. Resolution 260-2019: Establishing a Tree Board and Appointing the Planning Commission to serve as Tree Board

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

December 10, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

State of the Fire District Presentation by Tualatin Valley Fire & Rescue

UNFINISHED BUSINESS

1. Review of Notice of Decision of approval of a duplex at 19232 Pilkington Road.

2. Continuation of the Type IV Hearing for proposed ordinance 93-2018 regulating tree cutting (City File 2018-01).

NEW BUSNESS

None.

CONSENT AGENDA

1. Minutes – November 14, 2018 City Council Meeting

2. Financials – November 2018

PUBLIC COMMENT ON NON-AGENDA ITEMS  

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

Wednesday, November 14, 2018, 6:00 p.m.

____________________________________________________________________________

*Please note early start time of 6 PM

CALL TO ORDER/ ROLL CALL

CONSENT AGENDA

1. Minutes – October 8, 2018 Meeting

2. Financials – October 2018

PUBLIC COMMENT ON NON-AGENDA ITEMS  

UNFINISHED BUSINESS

1. Continuation of the Hearing on Appeal of denial of a development permit application for a duplex at 19232 Pilkington Road.

NEW BUSNESS

1. Type IV Hearing for proposed ordinance 93-2018 regulating tree cutting (City File 2018-01).

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

OCTOBER 2018 AGENDA

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

October 8, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

CONSENT AGENDA

1. Minutes – September 17, 2018 Meeting

2. Minutes - September 27, 2018 Special Meeting

3. Financials – August 2018 and September 2018

PUBLIC COMMENT ON NON-AGENDA ITEMS  

UNFINISHED BUSINESS

1. Continuation of Hearing on Appeal of denial of a development permit application for a duplex at 19232 Pilkington Road.

NEW BUSNESS

1. Set date for Type IV Hearing for proposed ordinance 93-2018 regulating tree cutting (City File 2018-01).

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

EXECUTIVE SESSION [Under ORS 192.660 (2F) – Employment]

1. Consider employment of new contract City Planner

ADJOURNMENT

September 2018 Agenda

Rivergrove City Council Meeting

Agenda

 River Grove Elementary School library

September 17, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

CONSENT AGENDA

1. Minutes – August 13, 2018 6 PM Special City Council Meeting

2. Minutes – August 13, 2018

2. Minutes – August 27, 2018 Special City Council Meeting

3. Financials – August 2018 (Arne Nyberg)

PUBLIC COMMENT ON NON-AGENDA ITEMS  

UNFINISHED BUSINESS

1. Continuation of a Type IV Hearing for Amendments to the Comprehensive Plan, City file #2016-05.

2. Continuation of Hearing on Appeal of denial of a development permit application for a duplex at 19232 Pilkington Road. Note: The applicant has requested the hearing to be continued to October 1, 2018 and extended the 120-day deadline.

3. Discuss results of short-term rental survey.

NEW BUSNESS

1. Safe Routes to School grant

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

AUGUST 27, 2018 special meeting AGENDA

Rivergrove City Council Agenda

SPECIAL MEETING

Lloyd Minor Park (at Dogwood Drive between Tualamere Avenue and Marlin Avenue)

August 27, 2018, 7:00 p.m.

____________________________________________________________________________

7:00 p.m. CALL TO ORDER/ ROLL CALL

OLD BUSINESS

1. Continuation of a Type IV Hearing to consider potential changes to Ordinance 80-2011, which adopts hours for Rivergrove City park and river access.

Note: The public record for this hearing will close on Monday, August 20, 2018.

ADJOURNMENT

AUGUST 2018 AGENDA

Rivergrove City Council Meeting

Agenda

Lloyd Minor Park (at Dogwood Drive between Tualamere Avenue and Marlin Avenue)

August 13, 2018, 7:00 p.m.

____________________________________________________________________________

6:00 p.m. Continuation of Hearing on Appeal of Denial of a Development Permit Application for a duplex at 19232 Pilkington Road

Note: The Application has requested the Hearing on Appeal to be continued to September 17, 2018

7:00 p.m. CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS    

CONSENT AGENDA

1. Minutes – June 11, 2018, July 11, 2018, and July 14, 2018

2. Financials – June 2018 and July 2018

NEW BUSINESS

1. Discussion of regulating Stark Boat Ramp usage and amending Ordinance 80-2011, which adopts hours for Rivergrove City park and river access.

2. Procedure for public comment and public notice.

OLD BUSINESS

1. Discuss results of short-term rental survey.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

JULY 2018 AGENDA

Rivergrove City Council Meeting

Agenda

Lloyd Minor Park (at Dogwood Drive between Tualamere Avenue and Marlin Avenue)

WEDNESDAY, July 11, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS    

CONSENT AGENDA

1. Minutes – June 11, 2018.

2. Financials – June 2018 (Brenda Ruble)

NEW BUSINESS

1. Hearing on Appeal of approval of a subdivision at 5450 Childs Road (end of Lorna Lane). 

OLD BUSINESS

1. Discuss results of short-term rental survey.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

Rivergrove City Council Meeting

Agenda

Lloyd Minor Park (between Marlin and Tualamere at Dogwood)

June, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – May 14, 2018

2. Financials – May 2018 (Heather Kibbey)

OLD BUSINESS

1. Adoption of Resolution 256-2018 to amend appeal fees in the Fee Schedule and Agreements to Meet Costs of Development Review and Appeal

NEW BUSINESS

1. Adoption of Resolution 257-2018 to approve Budget FY2018-19

2. Adoption of Resolution 258-2018 to confirm municipal services to qualify for state funds

3. Discuss Airbnb Vacation Rentals

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

MAY 2018 AGENDA

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

May 14, 2018, 7:00 p.m.

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – April 7, 2018.

2. Financials – April 2018.

OLD BUSINESS

1. Adoption of Resolution 256-2018 to amend appeal fees in the Fee Schedule and Agreements to Meet Costs of Development Review.

NEW BUSINESS

None.

EXECUTIVE SESSION

ORS 192.660 (2F) – Employment

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

April 2018 Agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

WEDNESDAY, April 11, 2018, 7:00 p.m.

____________________________________________________________________________

 CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – March 14, 2018.

2. Financials – March 2018 (Brenda Ruble).

OLD BUSINESS

1. Continue discussing appeal procedure and fees.

NEW BUSINESS

None.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

march 2018 agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

WEDNESDAY, March 14, 2018, 7:00 p.m.

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – December 11, 2017, January 8, 2018, and January 22, 2018.

2. Financials – February 2018 (Arne Nyberg).

OLD BUSINESS

None. 

NEW BUSINESS

1. Discussion of City Council Goals for 2018.

2. Plan for Arbor Day/Month Celebration.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

february 2018 agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

February 12, 2018

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – December 11, 2018, January 8, 2018, and January 22, 2018

2. Financials – January 2017 (Bill Tuttle)

OLD BUSINESS

1. Continuation of Type IV Hearing for Amendments to the Comprehensive Plan, City File No. 2016-05

NEW BUSINESS

1. Goals for 2018

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

January 2018 Agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

January 8, 2018

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS    

CONSENT AGENDA

1. Minutes – December 11, 2017

2. Financials – December 2017 (Carolyn Bahrman) 

OLD BUSINESS

None.

NEW BUSINESS

1. Hearing of Appeal of denial of Tree Removal Permit at 4620 Dogwood Drive.

2. Discussion of City Council goals for 2018.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

DECEMBER 2017 agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

December 11, 2017

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – November 13, 2017

2. Financials – November 2017 (Brenda Ruble)

OLD BUSINESS

None.

NEW BUSINESS

1. Type IV Hearing for Amendments to the Comprehensive Plan, City File No. 2016-05

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

november 2017 agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

November 13, 2017

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – October 9, 2017

2. Financials – October 2017 (Bill Tuttle)

OLD BUSINESS

None.

NEW BUSINESS

1. Type IV Hearing for an amendment to Ordinance 70-2001 to allow docks, City File No. 2017-

01.

2. Tree maintenance on public land adjacent to Canal Road.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT

OCTOBER 2017 Agenda

City Council Agenda

River Grove Elementary School Library

October 9, 2017

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – September 18, 2017

2. Financials – September 2017 (Councilor Nyberg)

OLD BUSINESS

None.

NEW BUSINESS

None.

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving 

COUNCILORS’ REPORTS

ADJOURNMENT

September 2017 Agenda

Agenda

River Grove Elementary School Library

September 18, 2017

____________________________________________________________________________

CALL TO ORDER/ ROLL CALL

Presentation: TVF&R Assistant Chief Deric Weiss- State of the District

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – July 10, 2017

2. Financials – July and August 2017 (Mayor Kibbey)

OLD BUSINESS

None.

NEW BUSINESS

1. Report on website redesign

2. Discuss need for alarm ordinance and permit

3. Discuss Metro Mayor’s Consortium lunches

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving 

COUNCILORS’ REPORTS

ADJOURNMENT

August 2017 Agenda

Rivergrove City Council Meeting

Agenda

August 14, 2017

____________

CANCELED

JULY 2017 AGENDA

Rivergrove City Council Meeting

Agenda

Lloyd Minor Park

July 10, 2017 – 6:00 p.m.

___________

 CALL TO ORDER/ ROLL CALL

 PUBLIC COMMENT ON NON-AGENDA ITEMS  

 CONSENT AGENDA

1. Minutes – June 12, 2017

2. Financials – June 2017 (Carolyn)

 OLD BUSINESS

1. Information request charges

 NEW BUSINESS

None

PLANNING COMMISSION REPORT

 COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

 COUNCILORS’ REPORTS

 ADJOURNMENT

june 2017 agenda

Rivergrove City Council Meeting

Agenda

River Grove Elementary School Library

June 12, 2017 – 7:00 p.m.

____________

CALL TO ORDER/ ROLL CALL

PUBLIC COMMENT ON NON-AGENDA ITEMS  

CONSENT AGENDA

1. Minutes – May 8, 2017

2. Financials – May 2017

OLD BUSINESS

None.

NEW BUSINESS

1. Adoption of Resolution 252-2017 Budget FY 2017-2018

2. Adoption of Resolution 253-2017 to confirm municipal services to qualify for state funds

3. Information Request charges

PLANNING COMMISSION REPORT

COMMITTEE REPORTS

1. Transportation

2. Parks

3. Giving

COUNCILORS’ REPORTS

ADJOURNMENT