Records Request
The City of Rivergrove recognizes that Oregon Public Records Law (ORS 192.410-192.505) gives members of the public the right to inspect and copy certain public records maintained by the City, unless the record is exempt from disclosure. Oregon Public Records law defines a public record as:
““any writing containing information relating to the conduct of the public’s business, including but not limited to court records, mortgages, and deed records, prepared, owned, used or retained by a public body regardless of physical form or characteristics.””
request public records
Resolution 261-2019 [View PDF]
A resolution of the City of Rivergrove adopting a public records policy, including fees & forms.
1. All public records requests must be documented. Persons are encouraged to use the standard Public Records Request Form provided by the City below. (Please note, the City will not create a new document in response to a records request).
2. Submit request to the Rivergrove City Recorder through any of the following methods:
Mail: Rivergrove City Recorder
P.O. Box 1104, Lake Oswego, OR 97035Email: manager@cityofrivergrove.com
Web form at the bottom of this page
3. The City shall respond to all requests as soon as practical and without unreasonable delay within five (5) business days or, within five (5) business days will explain why more time is needed for a full response.
4. If inspection of documents is preferred over copies, such inspection shall occur during normal business hours. An acceptable inspection time and place will be arranged between the requester and the staff person. Space is provided for one person to inspect records per request.
5. The City will submit a cost estimate to the requester to provide the requested documents, including transportation, copying charges, research time (if required), and separating exempt from non-exempt materials. There is no research cost for the first½ hour of staff time. Requester must confirm to the City to proceed with the request following receipt of the cost estimate.
6. If the estimated cost is $25.00 or more, the City shall require a deposit in the full amount of the estimate before fulfilling the request. If the actual cost exceeds the deposit, the City will not release the documents until the fee is received in full. The City shall not release any records to a person who has an outstanding debt to the City related to previous document requests.
7. If the estimated cost is less than $25.00, the City will fulfill the request and present the requester with an invoice to be paid before release of the documents.
8. If the record requested is in storage offsite at the City's document storage facility, a fee is charged for its retrieval.
fee schedule
Black & White and Color Photocopies:
1-20 pages (per page) .......................................................... $0.50
21-50 pages (per page) ........................................................ $0.25
50+ pages (per page) ........................................................... $0.15
Large Scale Copies ........................................................ actual cost + 15%
Audio Duplication (per event/meeting) ......................................... $25.00
Annual Budget (per copy) ............................................................. $25.00
Returned Checks .......................................................................... $25.00
City Municipal Ordinances ............................................................ Varies
Research Cost: Staff hourly wage (first half-hour free) ....................Varies
Carton Retrieval from Document Storage (Recall) ...................... At Cost
Transportation & Delivery Services ............................................. At Cost